Over the last several years, organizations have created a huge volume of unstructured content that includes documents, e-mail messages, videos, instant messages, Web pages, and more. This content often exists in a state that prevents an organization from properly using these valuable assets for better knowledge sharing, improved customer communications, and increased process efficiency. GSR has built solutions custom solutions to companies in Life Sciences, Retail, Financial Services, Semi-Conductor on Enterprise Content Management (ECM) solutions based on Microsoft Platform. Microsoft MOSS 2007 based ECM is a key component of an organization's infrastructure that can help companies overcome these challenges.
Built on a well-integrated platform, ECM from Microsoft easily extends content management to every information worker in an organization through integration with familiar tools like the Microsoft Office system. A Microsoft based ECM solution can help businesses:
Manage diverse content
The document management capabilities in the Microsoft integrated ECM solution can help organizations consolidate diverse content from multiple file shares and personal drives into a centrally managed repository with consistent categorization. Integrated search capabilities can then help people find and share this information. IT organizations can also protect the content in this centrally managed repository from unauthorized access.
Integrated collaboration capabilities, such as automated workflow, help people work better together to create, review, and approve documents in a more structured way. That way, they no longer have to rely solely on e-mail to share documents. Mobile workers can also use these documents offline when they are not connected to the network.
Satisfy compliance and legal requirements
The Microsoft ECM solution also includes integrated records management capabilities that give organizations the capability to store and protect business records in their final state. Expiration policies applied to these records help ensure that the records are retained for the appropriate time period to comply with regulations or corporate business polices, thereby mitigating legal risk to the organization. Audit trails provide proof to internal and external auditors that records have been retained appropriately. Holds can be placed on specific records under legal discovery to prevent their destruction.
Streamline business processes
GSR ECM solution enables businesses to streamline content-driven, collaborative business processes by providing the tools and platform for automating the tasks of these processes. Electronic forms solutions provide a mechanism for gathering and validating input for these business processes across Web sites, mobile devices, and Microsoft Office system programs. Forms can be created once and management tools allow IT to easily deploy and track the use of these forms across multiple channels.
These capabilities are provided by Microsoft on a single integrated business productivity infrastructure. This significantly reduces the management burden on the IT organization since they now have a common set of tools and methodologies for managing the solution. Tight integration with familiar tools such as Microsoft Office system programs enables the Microsoft ECM solution to easily extend these capabilities to every information worker in the organization. This reduces the burden on users, who no longer need to learn new tools or change the way they work in order to participate in their organization’s content management strategy.
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Capabilities of ECM from Microsoft
The Microsoft ECM solution provides capabilities to manage the entire lifecycle of unstructured and structured content from creation to expiration on a single unified platform. These capabilities include
Document management
 Save time and easily reuse information. Organize and classify content within a centralized document repository to provide a consistent method for organizing, categorizing, navigating through, and quickly searching for the right information.
Help protect sensitive information. Help safeguard documents with integrated rights management that travels with documents wherever they may go. User access rights can be specified for individual items, and metadata can be removed from documents prior to final publication.
Streamline collaborative document creation. With built-in document workflows, you can initiate, track, and collaborate on document- oriented processes directly from within Microsoft Office system desktop programs. Important alerts and task information can be displayed in the document, helping to ensure that workflow steps are properly followed.
Records management
Improve legal and regulatory compliance. Apply information retention, protection, and auditing policies to business records to help ensure these records are appropriately retained. Help secure business and vital records. A security-enhanced repository helps ensure that records are locked in the final state.
Easy litigation discovery. Help ensure that information required for legal discovery can be retrieved in a cost-effective manner and placed on hold as per the discovery requirements.
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Web content management
Author and publish content quickly and easily. Business groups can author and publish Web content in a timely manner with easy-to-use authoring tools and integrated workflows with minimal IT involvement.
Maintain a consistent look and feel throughout your Web sites. Maintain consistency by providing approved master pages and page layouts that enable branding and navigation of the site to be specified once and reused by content authors.
Lower deployment and management costs your Web sites. Implement a single multi-tier infrastructure for publishing content to intranet, extranet, and Internet sites.
Forms solutions
Automate business processes. Automate many manual tasks by using Workflow Foundation. Create new workflows with tools like Microsoft Visual Studio 2005 and Microsoft Office SharePoint Designer 2007.
Gather information using electronic forms. Using Microsoft Office InfoPath 2007, businesses can create electronic forms which are then deployed to various channels including Web sites, mobile devices, and rich client applications.
Rapidly deploy and manage forms solutions. Quickly deploy forms solutions side-by-side upgrades to help ensure minimum downtime. View the status of all deployed forms in a single view.
Case Study
GSR has built custom LIMS related Document and Content Management Solution based on Microsoft MOSS 2007. MOSS 2007 was the unified portal for information delivery that provide access to various core information sets from standard LIMS software and provide a collaboration platform to associate all the documentation related procedures and processes to make the use of LIMS software really effective.
This solution was to address electronic document management, centralized information delivery to support the following core business needs in context to a Laboratory environment.
- Record and Audit Sample Collection and Storage
- Track Sample Verification and Preparation
- Track Testing Procedures
- Review and Approve Quality Assurance steps and procedures
- Reporting and Diagnostics
GSR has partnered with a leading Diagnostic Lab in Chennai to provide the necessary domain knowledge in building state of the art Electronic Document and Content Management solution and provide the following offshore based services.
- Data Proofing and Data Cleansing
- Data Validation and Preparation
- Document / Content Indexing and Organization
- Taxonomy based Document Storage
- Data Mining and Analytics
- Reports Provisioning
- Exception Tracking and Reporting
To know about Healthcare Lifesciences Solutions
http://www.microsoft.com/industry/healthcare/lifesciences/solutions/default.mspx
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